GDPR: DATA PRIVACY NOTICE
This policy (together with our Terms of Website Use and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).
Data controller - A controller determines the purposes and means of processing personal data.
Data processor - A processor is responsible for processing personal data on behalf of a controller.
Data subject – Natural person
Categories of data: Personal data and special categories of personal data
Personal data - The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data - The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
Processing - means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party - means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
- Who are we?
DriveHolic is the data controller. This means we decide how your personal data is processed and for what purposes. Our contact details are: PO Box 501, The Nexus Building, Broadway, Letchworth Garden City, Hertfordshire SG6 9BL. Email: firstname.lastname@example.org.
- The purpose(s) of processing your personal data
We use your personal data for the following purposes:
To administer the site and to keep you informed about news, events, activities and other services which may be of interest to you.
4. The categories of personal data concerned
With reference to the categories of personal data described in the definitions section, we process the following categories of your data:
- Personal data - name, username, address, email address, telephone number, images of you and/or your vehicle(s), videos, vehicle registration number(s) and information that you choose to post on the site.
5. What is our legal basis for processing your personal data?
- Personal data (article 6 of GDPR)
The legal basis on which we process your personal data is:
☐ Consent of the data subject;
When you ticked our consent form to authorise us to hold and process your personal information.
☐ Processing necessary for the performance of a contract with the data subject or to take steps to enter into a contract;
By accessing our site, you entered into a contract with us and agree to be bound by our standard terms and conditions of use.
☐ Processing necessary for compliance with a legal obligation;
☐ Processing necessary to protect the vital interests of a data subject or another person;
☐ Processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
☐ Processing necessary for the purposes of the legitimate interests of the data controller or a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of the data subject.
- Special categories of personal data (article 9 of GDPR)
We are not processing any special categories of personal data.
- Sharing your personal data
Your personal data will be treated as strictly confidential, and will be shared only with:
- Business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you.
- Analytics and search engine providers that assist us in the improvement and optimisation of our site.
- How long do we keep your personal data?
We keep your personal data for no longer than is reasonably necessary and in most circumstances for no longer than 6 years in order to comply with our legal and regulatory obligations and in case of any legal claims/complaints.
- Providing us with your personal data
We require your personal data as it is necessary for the administration of the site and a requirement necessary to enter into a contract for the provision of the services we provide.
- Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of your personal data which the we hold about you;
- The right to request that we correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary to retain such data;
- The right to withdraw your consent to the processing at any time;
- The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable i.e. where the processing is based on consent or is necessary for the performance of a contract with the data subject and where the data controller processes the data by automated means);
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable i.e. where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics).
- Transfer of Data Abroad
The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By confirming your consent for us to process your data, you also agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.
All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted using SSL technology.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
- Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
- How to make a complaint
To exercise all relevant rights, queries or complaints please in the first instance contact us at PO Box 501, The Nexus Building, Broadway, Letchworth Garden City, Hertfordshire SG6 9BL or by email at email@example.com.
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.